Privacy Policy

Last Updated: 18 June 2026

This Privacy Policy explains how I, Play by Kane, collect, use, and protect your personal information when you visit playbykane.com or contact me.Play by Kane is a sole trader photography business operated by Kane Haywood-Rogers, who is the data controller responsible for your personal data under UK GDPR.

1. Contact Details

If you have any questions about this Privacy Policy or your data, you can contact me at:Email: hello@playbykane.com
Website: https://playbykane.com

2. Information I Collect

I may collect the following personal information:

Information you provide directly

When you use my contact form or email me, I may collect:NameEmail addressPhone number (if provided)Any message or information you choose to send

Information collected automatically

When you visit my website, Squarespace may automatically collect:IP addressBrowser type and device informationPages viewed and time spent on pagesGeneral location data (based on IP address)Referring websiteThis information is used to help operate and improve the website.

3. How I Use Your Information

I use your personal data to:Respond to enquiriesCommunicate with you about bookings or servicesOperate and maintain my websiteImprove user experienceKeep the website secure and prevent misuseI only use your personal data where I have a lawful basis under UK GDPR, such as legitimate interest or consent.

4. Contact Forms

When you submit a message through my contact form, your information is sent to me via Squarespace’s form system and stored securely in my email inbox.I use this information solely to respond to your enquiry and manage communication with you.

5. Photography and Image Use

As a sports photographer, I may capture and publish images of individuals at public sporting events.These images may be used for:Portfolio and promotional purposesWebsite galleriesSocial media (including Instagram)Marketing and editorial purposesWhere required, I rely on legitimate interests for publishing event photography. If you appear in an image and would like it reviewed or removed, you can contact me and I will consider your request.

6. Social Media and Embedded Content

My website may include embedded content such as Instagram posts.Embedded content behaves as if you have visited Instagram directly. Instagram may collect data such as your interaction with that content, cookies, and usage information.I am not responsible for the privacy practices of third-party platforms.

7. Cookies

My website (hosted by Squarespace) uses cookies to:Ensure the site functions correctlyEnable security featuresAnalyse basic website usageYou can manage or disable cookies through your browser settings.

8. Data Sharing

I do not sell your personal data.I may share limited data with:Squarespace (website hosting provider)Email service providers (for receiving contact form messages)Legal or regulatory authorities if required by lawAll third parties are required to handle your data securely.

9. Data Retention

I only keep your personal data for as long as necessary to:Respond to enquiriesMaintain business recordsMeet legal obligationsAfter this, data is securely deleted or anonymised.

10. Your Rights

Under UK GDPR, you have the right to:Access your personal dataRequest correction of inaccurate dataRequest deletion of your dataObject to processingRequest restriction of processingWithdraw consent (where applicable)To exercise your rights, contact me using the details above.

11. Security

I take reasonable steps to protect your personal data, including using secure platforms such as Squarespace and encrypted email services where possible.However, no online system is completely secure, and I cannot guarantee absolute security.

12. Changes to This Policy

I may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised date.

13. Governing Law

This Privacy Policy is governed by the laws of England and Wales.